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Eagle-Eye Tours COVID-19 Guidelines & Protocols
(updated August 26, 2021)
We care deeply about the places we travel to and the people who travel with us. The safety of our guests, local operators and guides, and the communities we visit, is of utmost importance! We want you to enjoy everything that our tours have to offer with absolute confidence. We have developed our COVID-19 guidelines and protocols to elevate our existing high standards.
As we cautiously embrace travel again, our tours will be subject to the following guidelines and protocols:
- Since travellers will be driving in their own vehicles, we do not require you to be fully vaccinated.
- Masks will be mandatory for clients and guides when it is required by the government, local authority, or individual establishment. When meeting as a group outdoors we ask that you maintain a physical distance of 2 metres and use a mask if you cannot maintain this distance. Failure to follow local authority or government rules will result in removal from the tour.
- Dining will follow local authority rules. In general, we will not have group meals indoors. Meals will generally be take-out or we will dine as a group outdoors whenever possible.
All other tours
All travellers (clients and guides) are required to produce proof of full COVID-19 vaccination. Full vaccination includes 2 shots of Moderna, Pfizer, Astra-Zeneca or 1 shot of Johnson & Johnson and that you are two weeks past your most recent shot. We also accept mixed doses as fully vaccinated (e.g. Astra-Zeneca + Pfizer or Moderna or Pfizer + Moderna).
These rules do not currently apply to Australia and New Zealand residents travelling within Australia or New Zealand.
Prior to the start of all tours:
- All clients and guides are required to complete a mandatory pre-screening questionnaire within 48-hours of the start of the tour.
- Clients and guides who have been in contact with someone who tested positive for COVID-19 within 14-days prior to their tour start will not be allowed to join the tour.
- Clients and guides experiencing any of the following symptoms of COVID-19 will not be allowed to join the tour:
- new or worsening cough
- shortness of breath or difficulty breathing
- temperature equal to or over 38°C
- feeling feverish
- fatigue or weakness
- muscle or body aches
- new loss of smell or taste
- Headache (unexplained or unusual)
- gastrointestinal symptoms (abdominal pain, diarrhea, vomiting)
- feeling very unwell
During the tour
We want you to feel safe, comfortable and confident during your experience with us. Here are the measures we have enacted to ensure your safety:
- While on the tour, clients and guides will be required to complete a daily self-assessment and report any symptoms to the guide immediately.
- We will follow the recommendations of the local health professionals with respect to what action will be required if there is a suspected or confirmed case of COVID-19 on one of our tours. We will facilitate any required tests or medical attention. Any expenses for medical attention, testing, or self-isolation are the responsibility of the client.
Physical Distancing & Masks
- Masks will be mandatory for clients and guides when it is required by the government or local authority. This may include in crowds when physical distancing cannot be maintained, or indoors. Failure to follow local authority or government rules will result in removal from the tour. We ask that clients bring masks from home for use during the tour.
- In general, even when not required by the local authority, we encourage people to wear masks indoors as a measure to help prevent the spread of COVID-19.
- We encourage everyone to maintain physical distancing to the best of their ability and follow the requirements or recommendations of the local authority.
- Itineraries will be adjusted to avoid crowded areas and may require visiting sites outside of peak times. On all tours we will follow local government guidance on group sizes. This may mean that we will need to reduce the number of participants on our tours or it may require us dining outdoors or ordering take-out.
Hygiene & Sanitation
- High-touch communal surfaces in vehicles will be disinfected frequently.
- High touch surfaces of shared spotting scopes, such as the handle or focus ring, will also be cleaned regularly.
- We will provide hand sanitizer throughout the tour and participants will be encouraged to use it when entering vehicles. We also recommend bringing your own personal supply of sanitizer for times when it is not available.
- We aim to use accommodations with high standards of cleaning.
- We will look for restaurants that adhere to like-minded health, hygiene, and physical contact guidelines.
- If we have picnic meals they will be pre-packaged as much as possible and the guide will handle all food preparation (no buffet style meals).
COVID-19 Testing during your tour
If COVID-19 tests are required to move from one location to another during our tour, we will adjust our tour itinerary to allow for the group to get tested at an authorized facility that can administer a valid test. Testing will occur with enough time to ensure that results are received prior to scheduled flight times or requirements from each country. Please note that the costs for COVID-19 tests are not included in the tour price.
If a COVID-19 test is required to return to your home country after the tour, we will help facilitate this during the tour to ensure you get the test done and results back inside the required time. Please note that the cost for this COVID-19 test is your responsibility.
If someone on our tour requires a test because they have symptoms of COVID-19, we will facilitate this as quickly as possible during the tour.
All participants will be required to contact EET if they test positive for COVID-19 within 14 days of returning from the tour.
Our policy will evolve as time goes on and as we continue to monitor public health recommendations, but what won’t change is our commitment to keeping you safe on our tours.
Questions & Answers
Will insurance cover me for COVID-19?
Travel insurance policies vary. Please check with your individual provider. We strongly recommend that you have an insurance policy that covers you if you get COVID-19 or are required to isolate due to exposure to someone with COVID-19. Any costs for medical attention, testing, self-isolation, or other COVID-19 related costs are the responsibility of the client.
Will I get a refund if I am unable to travel due to COVID-19?
No. Our standard terms & conditions apply to cancellations or if you cannot join the tour or have to leave the tour part way. We encourage you to purchase trip cancellation & interruption insurance with a ‘cancel for any reason’ benefit to cover your non-refundable payment to us. Please feel free to contact us if you would like a quote for this insurance.
What happens if there is a suspected or confirmed case of COVID-19 on my tour?
We will follow the recommendations of the local health professionals with respect to what action will be required if there is a suspected or confirmed case of COVID-19.
What type of COVID-19 test do you accept?
We accept the same tests that are accepted by the Government of Canada for entry into Canada.
Where can I get a COVID-19 test?
This will vary from tour to tour, but we will help facilitate getting a test if you need one to return to your home country.
Eagle-Eye Tours is a Safe Travels Operator
Eagle-Eye Tours has been awarded the Safe Travels stamp by the World Travel & Tourism Council and the Travel Nunavut Industry Association. This accreditation recognizes us as a global leader in our adopted health and hygiene protocols and confirms our commitment to the safety, health and security of our clients, staff and guides. Implemented health and hygiene protocols that are aligned with WTTC’s Global Safe Travels Protocols.
Our response to our clients in this unprecedented time
It has been an incredible period of upheaval in travel and indeed across nearly all facets of society. From the beginning, we have worked to support our clients that were booked on tours that had to be cancelled. This work is ongoing, but has become the new normal. Throughout this process, almost without exception, we have been able to give clients the option of a full refund or a future travel credit. In a small number of cases (~1%) we could only offer a future travel credit. We genuinely appreciate all the positive feedback we have received for our choice to offer refunds (see our reviews on Google or Trustpilot).
Going forward, whenever possible, we plan to continue offering the option of a full refund when we are forced to cancel a tour due to the ongoing pandemic.
We look forward to the days ahead when we can all travel together again! Until then, stay safe and stay well.
The Eagle-Eye Tours team
April 21, 2021
We are getting closer to a return to birding tour operations with vaccines rolling out, but we have had to cancel a number of tours into June. We remain optimistic that we will be able to run tours this summer and will continue to closely monitor case numbers and travel restrictions. We have offered several self-drive tours in BC that may provide a transition back to more normal tour operations.
We have cancelled the following tours, and are rebooking clients for 2022: Point Pelee, North Carolina, Ultimate British Columbia, Churchill & Southern Manitoba, Alberta Birds & Dinosaurs, Canadian Rockies, Newfoundland Birdwatching, Baffin Island Floe Edge, and Baffin Island walrus & bowheads.
Bookings are coming in strong for the later part of this year and for next year. If you are keen to travel next year, we recommend you get in touch with us soon.
The Eagle-Eye Tours team
February 9, 2021
Transport Canada has extended the ban on cruise ships visiting the Arctic to early 2022. As a result we have cancelled all the voyages on the Ocean Endeavour in 2021. We fully support the decision of Transport Canada and want to put the safety of our friends in Nunavut and elsewhere in the north as the top priority. Most of these voyages are being offered in 2022, so we are working on rebooking our clients on these exciting cruises next year!
A couple of other tours in late April have also been cancelled because we just can't quite see a clear path to safe operations. Both our Spain tour and our Texas Spring Migration tours will be offered again in 2022. We are looking forward to them!
The Eagle-Eye Tours team
February 1, 2021
The world of travel continues to evolve. We remain positive about our 2021 season, in particular with the deployment of vaccines, but we also recognize there significant headwinds and uncertainty. We cancelled all our tours that had a depart scheduled up to early April 2021, including our Panama, Costa Rica Sampler, Costa Rica, Central Mexico, Cuba, South Texas, Hawaii and Southern Mexico tours. We have also cancelled our Best of the Lesser Antilles, Colombia and Tanzania tours. All of these tours are rescheduled for 2022 and are proving popular already. We get the sense you have some pent up desire to travel!
We will continue to monitor the development of the COVID-19 pandemic very closely and look ahead approx. 2 months to make a decision on the status of our upcoming tours.
Your support, your patience, and your willingness to stick with us through these trying times is very much appreciated. We know that you share our love of nature and travel and we look forward to welcoming you on one of our tours in the near future! Please do not hesitate to let us know if you have any questions.
The Eagle-Eye Tours team
October 13, 2020
The pace of tour cancellations has slowed and our Trinidad & Tobago tour and our Indonesia Sailing: Whale Sharks and Birds-of-Paradise are our only recent casualties. We look forward to running these tours next year! Nearly all of our 2021 tours are online (we are working on a little surprise tour though...) and we will be posting many of our offerings for 2022 in the coming days.
August 24, 2020
We hope all of our wonderful clients are doing well as we all continue to navigate the COVID-19 pandemic. We continue to look ahead and make decisions about upcoming tours. Unfortunately, we have had to cancel our Patagonia Wildlife Safari tour, our New Zealand tour, and our Saskatchewan Whooping Cranes tour. For the Patagonia tour, there are still significant travel restricitions in place in Argentina and Chile and both countries continue to be severely affected by the pandemic. New Zealand has done remarkably well reducing their number of active cases, but they have significant travel restrictions in place to avoid giving up those gains. We considered running the Saskatchewan tour with the best possible safety measures in place, but there is still a great deal of reluctance to travel on airplanes and through airports and in the end we were just not comfortable operating at this time.
The safety our our clients and guides remains our top priority and we look forward to a day in the not too distant future when we can return to offering unique and exciting travel experiences!
Best wishes and stay safe,
July 2, 2020
We are continuing to monitor the evolution of travel restrictions at home and abroad. There will be a day when we feel comfortable running out tours again, but we are not there yet. As a result we have cancelled our August New Brunswick & Grand Manan tours, our Quebec in Fall: Birds & Whales tour in September, and our November tour to Namibia, Botswana & Victoria Falls.
Looking ahead, the travel restrictions in Argentina and New Zealand look challenging for our Patagonia Wildlife Safari and our New Zealand tour. We'll be making decisions on those tours soon.
Here's something fun in the meantime; as you may have seen in our email newsletter, we're running a Backyard Photo Contest. Submit up to 5 photos taken within walking distance of your home between now and July 17.
We hope you are all staying well and extracting the silver linings whatever they may be for you.
June 10, 2020
We are happy to see that some countries are having good success controlling the spread of COVID-19. Border restrictions are starting to ease in some places and at least local travel is in reach again. However, we are sorry to inform you that we have come to the difficult decision to cancel our upcoming Australia tours, as some areas in Australia look to remain closed for an extended period.
We continue to monitor the situation closely, getting information from official and local sources and decided to postpone the Australia Tours to 2021 because we are sincerely concerned with our clients and guides health, there are still a lot of unknowns and because we want to offer a great full experience!
Australia is a wonderful place to go birdwatching because of its bird diversity and ecological habitats.
During this time of social isolation protocols, we have been enjoying some local birding here and we are taking the time to work on our 2021 tours. We continue to believe that 2021 will provide many more travel opportunities. We are looking forward to sharing great travel experiences with you in the future!
June 2, 2020
Travel is still challenging and I don't think there are many people that are excited to get on an airplane these days, so we're continuing to put client safety and comfort first.
Stay safe and enjoy your local birding! You won't regret the chance to get to know your local environment better.
May 14, 2020
We're all still safe and happy and we hope you are too. We aren't travelling or running any tours, but we are seeing the restrictions relax in some places where they have had success flattening the curve. And there are many people working hard toward a vaccine. In the meantime, head to our Facebook, Instagram or Twitter feeds to follow along an a virtual version of our Point Pelee & Algonquin Park tour. The tour would have been running now and Jared Clarke has created a virtual tour from his experience and images from last year's tour. Enjoy!
The birds are certainly returning in the northern hemisphere and it is a great time to enjoy some local birding!
The latest tours to fall are our Grand Newfoundland tour and our High Arctic & Northwest Territories tour. Both Nunavut and Newfoundland are not allowing non-essential visitors. These amazing tours will just have to wait until next year!
We have mailed refunds for all of the cancellations on the Ocean Endeavour voyages for 2020 and for the land-based tours that we have cancelled except for the two that we have just cancelled.
Stay safe everyone and please do not hesitate to get in touch if you have any questions.
May 1, 2020
We hope everyone is faring as well as can be expected in this upside-down world! All of us here at EET are finding time in nature and excercise outside are keeping us sane.
We are continuing to look ahead at whether we can operate upcoming tours. Unfortunately we have just cancelled our remaining Baffin Island Floe Edge tours and our Igloolik Walrus & Bowheads tour, both of which are in Nunavut (a Canadian territory). The travel restrictions to Nunavut are still very strict. Only residents are able to fly to the territory after self-isolating in the south for 14 days. The first case of COVID-19 Nunavut was announced yesterday. We will miss these incredible experiences in the high Arctic of Canada, but will look forward to returning next year and wish all of our friends there health and safety.
It is obviously very disappointing for our dear participants that they will not be able to join these tours, but we sincerely appreciate their support and understanding. You can read what one of these people said about the experience here.
Refunds for Ocean Endeavour voyages scheduled up to the end of July have been sent and we expect to be sending the refunds shortly for the voyages planned for the rest of the season.
For now we must all continue to stay home, stay safe, and dream of travel in the future.
April 17, 2020
Things have certainly settled down around here, but we are still working hard rearranging cancelled tours and supporting our clients.
We have just cancelled our Ultimate BC, Canadian Rockies, Alberta Birds & Dinosaurs, and our first Baffin Island Floe Edge tour. They are all approximately 6 weeks away and we continue to use this as our timeline when making a final decision on the status of our tours.
We will be mailing refunds to clients requesting refunds on the above tours today. For clients on our Ocean Endeavour voyages we have received the funds to pass on for the first voyage of the season (Mighty Saint Lawrence). Refunds for Ocean Endeavour voyages up to early August have been mailed to us so we should be receiving and processing those shortly.
Enjoy the arrival of spring as best you can. We hope all of you are well and we are sending you our best wishes!
April 1, 2020
It isn't every day that a travel company tells you to stay home, but that's what we all need to do for now. Unless, of course, you are an essential worker in healthcare or another industry, and if you are reading this we salute you! We are all in this together and collective action will make the difference.
A few updates on our operations:
If you have flights booked for an upcoming tour, watch your inbox in case the airline reschedules your flight. If you are being asked to confirm or cancel a flight for a tour that we have not made a decision on (i.e. tours mid-May or later), just stand by, you can confirm or cancel once we know more about the status of your tour.
We are watching the travel restrictions and recommendations around social distancing very closely. Our Haida Gwaii Sailing tour is the only tour that has been cancelled since our last update. We will be looking at our tours for late May around mid-April. Rest assured we have no intention of running a tour if it is not safe or against government recommendations. E.g. we are not going to put you in van with other people when you are supposed to stay 2 m (6 feet) from other people!
Tour refunds mailed
Refunds for our land-based tours that have been cancelled have been mailed. There are many operators out there that are only offering credits for future travel when they have cancelled a tour. Each business's situation is unique, but we feel very good about our choice, and the choice of several other operators that we work with, to offer refunds when we have cancelled their tour.
We feel grateful every day for the support shown by our customers. It is great to see so many of them rebooking for next year and they have been unwavering in their patience and understanding. So, thank you! I must also say a huge thanks to our amazing staff as we work through all of this! They have been very effective, dedicated and compassionate as they work away, in many cases undoing all the work they had done!
Best wishes, stay well and stay home,
March 23, 2020
The global situation continues to evolve and we are continuing to watch things very closely. For our tour operations to return to normal we will need to start seeing things improving (fewer travel restrictions, businesses reopening, etc.). Unfortunately, all the changes so far are going in the opposite direct. I'm hopeful though that we may have reached peak pessimism. Maybe we'll start to see a distant light at the end of the tunnel soon.
Weathering the storm
It is quite the storm and I expect some operators will not fare well in these challenging times. I feel fortunate that Eagle-Eye Tours enters this rough patch with money saved for a rainy day (seems the rainy day is here!), no debt, all of our customer deposits held in trust, and very low overhead. We will just ride it out and look forward to running tours again as soon as that is safe. We have no interest in putting any of our clients or guides at risk!
England Birds & Gardens tour cancelled
This happened on March 17, but I forgot to mention this in my last update. That was an easy, but unfortunate decision.
We have several tours in late May and June, mostly to Canada, including four trips to Nunavut (northern Canada). Nunavut has just announced that non-residents are not allowed to fly to the territory and residents have to self-isolate for 14 days before boarding the flight north. The Canada-USA border is also closed to non-essential travel. I'm being honest with people booked on these tours and telling them that I am not optimistic about these May and June tours running. We'll give them a little more time though. I feel very bad for what this will mean for the livelihoods of our friends in Nunavut that we work with on these amazing tours. However, we fully support these moves as the stakes are very high for people in Nunavut with many multi-generational households and the challenges of accessing health services from remote communities accessible only by air.
We are going to be sending out refunds for our cancelled land tours starting this week. We will work through our tours in chronological order, starting with March tours. Clients Refunds for cancelled cruises on the Ocean Endeavour will be mailed to us on April 1 and we will mail them out as soon as we receive them (approximately 1 week later).
And finally, yes, you need to stay home. We are all working from home. And, yes, I know your knuckles are bleeding, but you need to keep washing your hands :). There are a few people out there that don't seem to think this is a big deal or that assume the advice to stay home is for somebody else. This IS a big deal and everyone needs to follow the advice to maintain your social distance and stay home, please.
Take care everyone,
March 18, 2020
Apologies for the delay in posting. It's a busy time...
The global situation and its impact on our operations continue to evolve. Here are the latest changes.
6 week moving window to assess our upcoming tours
We're now looking ahead ~6 weeks to make a decision on the status of our upcoming tours. In these very uncertain times we are trying hard to balance the need for some certainty for our clients against the risk of cancelling a tour too early when it could have run when the situation improves.
Colombia, Texas Spring Migration and Point Pelee tours cancelled
The growing list of travel restrictions, requirements for self-isolation on arrival and closure of restaurants and other facilities makes it unrealistic for us to operate these tours. Most clients are opting to rebook for next year at guaranteed pricing or take a credit, but we are sending refunds to those that are standing by to see how the global situation develops.
All 2020 Ocean Endeavour cruises cancelled
Due to the Transport Canada closure of the Arctic communities to cruise visits to protect fragile remote health infrastructure, it has become impossible to operate the expedition cruising season onboard the Ocean Endeavour. Clients have been offered refunds or the chance to rebook for next year. We fully support the Transport Canada decision and want to keep the health of our friends in the Arctic as a top priority.
Thanks everyone for your patience during this time.
March 13, 2020
Deciding whether to cancel a tour
When evaluating whether we cancel a tour, we are looking at 3 primary criteria. First, are there travel restrictions or major inconveniences to travel in place? Second, can we still operate the tour? I.e. are the restaurants, key sites, National Parks, etc. still open? Finally, what are the health risks? How many cases are there per capita? How likely are our clients to come down with this disease?
We will be assessing and reassessing this for our upcoming tours, particulary for our tours in April. It is too early to predict whether we will have to cancel any of our tours in May.
Tanzania tour cancelled
This tour was set to depart March 28. While Tanzania tour is not reporting any cases of COVID-19, US citizens arriving home on a flight from Europe will be asked to quarantine for 14 days. We expect Canada will follow these restrictions and the travel restrictions will increase. Given the inconvenience this poses we have unfortunately decided to cancel the tour.
Transport Canada cancels Arctic cruise season
In a statement today, Transport Canada has deferred the cruise season in the Arctic for the year. Here is the text,
"Given the limited public health capacity in Canada’s Northern communities, the cruise ship season for vessels with Canadian Arctic stops will be deferred for the entire season this year. This would apply to cruise ships of all sizes."
We will know more about how this affects our clients booked on cruises in the Arctic early next week.
March 12, 2020
We wish to provide an update on our operations amid a very dynamic situation with Coronavirus (COVID-19). We understand that many of you have concerns about our upcoming tours. Please check back on this page for updates.
We have been operating for 25 years and the friendships we have developed over these years with our clients, guides, and everyone involved are a big part of why we love what we do. The health and safety of all of these people is unquestionably our top priority.
In this very uncertain time, we are monitoring the development of the situation very closely with an eye to forecasting impacts on our operations ahead of when they occur. The situation everywhere is changing daily and we will aim to keep you informed as frequently as possible.
As you might expect, this is an unprecedented upheaval in the travel industry. We are talking to many of you and are working to be as flexible as possible so that you can count on enjoying the safe and enjoyable tour you dreamed of.
If we are no longer comfortable sending you, our valued client, on a tour and we make the difficult decision to cancel a tour, you will be offered the choice of a full refund or the opportunity to rebook on next year’s tour.
Thus far, we have only had to cancel our Spain tour, which was scheduled for May. While there are currently no restrictions against travel to Spain and there are no closures affecting our itinerary, we expect this to change soon and with the number of cases climbing quickly in Spain, we felt the risks were too great for our clients.
On our tours you can expect that hygiene and preventing the spread of any illness among participants will be a top priority.
Clients booked on ship-based adventures can expect much more rigorous screening of passengers during embarkation, increased cleaning onboard, and protocols in place if someone becomes ill.
If you are considering purchasing insurance, either medical or cancellation & interruption, it is important to have a conversation with us, preferably at the time of booking. We can still offer emergency medical coverage to some clients that covers expenses if you contract COVID-19. However, insurers are now excluding COVID-19 from cancellation policies, so you would not be covered if you have to cancel your participation on a tour because of something related to COVID-19. Policies purchased before these changes are unaffected. It is important to remember that cancellation coverage is designed to protect your payment if you have to cancel. It is not relevant in a situation where we cancel a tour or an airline cancels a flight.
Our hearts go out to everyone who has been impacted by this disease and we wish everyone good health in the days and months ahead.
We are confident that, in time, this will pass and we can all look forward to great travel experiences wherever that may take us.
Please do not hesitate to contact us if you have any questions.
President, Eagle-Eye Tours